Board of Directors meeting minutes - Minnesota Trappers Association

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Board of Directors meeting minutes

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Minnesota Trappers Associaton
Board of Directors Meeting Minutes
Board of Directors Meeting called to order at 6:03 P.M.

Roll Call:
·        President
·        Vice President
·        Treasurer
·        Secretary
·        District 1 Director and Co-Director
·        District 2 Director
·        District 3 Director and Co-Directors
·        District 4 Director
·        District 5 Director and Co-Director
·        District 6 Director
·        District 7 Director and Co-Director
·        District 8 Co-Director
·        Membership Coordinators
·        Legal Counsel
·        DNR Representatives
·        NTA Representative
·        BTC Coordinator
·        Souvenirs Coordinator
·        MTA Magazine Editor
·        MTA Webmaster
                                       
Approval of October 6, 2018 Board of Directors Meeting Minutes.
 
·        District 1 Director motioned to approve the board meeting minutes as written. District 5 Director seconded the motion, motion approved.
 
Changes to the Agenda: Board of Directors approved the changes to the agenda.
 
President Remarks
 
Reports:
 
·        Secretary Report: The Secretary gave her report on her position and is still collecting names for the nuisance trappers throughout the state. Contact the Secretary for more information. The Secretary has is also working on the Policies and Procedures helping update the documents job descriptions.
 
 
·        Treasurer Report: The Treasurer gave her report on her position and current financials of the organization answering questions from the board.
 
 
o   District 5 Director motioned to approve the financial statements as presented. District 1 Director seconded the motion, motion approved.
 
 
·        Membership Report: The Membership Coordinators gave their report. The MTA currently has 2,210 members in the organization. The cost of printing is going up from the previous amount of $13.00 to now $14.00, and an update on the Trappers Post.
 
 
·        Sustaining Donor Program: The President gave the Sustaining Donor Report of the current number of patches sold for the previous year and the patches for the year 2019 are available. The proceeds brought in from this program for the 2019 patches will go towards marketing and promoting the MTA. This program raised $2,980.00 to be used towards the Beginner Trapper Connection.
 
 
·        District Reports: Each District gave a report on current activities in their respective districts and any upcoming meetings.
 
o   Districts 4 and 6 are looking for Co-Directors if you are interested in this position please contact the Districts Director, Vice President, or President.
 
 
§  District 2 Director motioned to approve having an MTA booth at the Game Fair dates include August 9th-11th and the 16th-18th. District 8 Co-Director seconded the motion. There was discussion on expenses of having the booth and how they are to be split between the accounts. Having a clicker be present at the booth to help keep track of how many people and youth that stop at the booth, motion approved.
 
 
o   District 6 had brought to the board of an MTA District 6 member had a trap confiscated from within the Lynx Management Zone in Northeastern MN while pursuing pine marten that was used for pine marten. The Legal Counsel will be investigating this issue.
 
 
·        DNR Report: Jason Abraham gave a report on the current activities within the DNR involving trapping, seasons, and on the number incidentals. During his report he answered questions by the board members. Scott Staples gave a brief report on the number of furs that have been donated.
 
 
·        Trapper Youth Education
 
 
o   Beginner Trapper Connection (BTC): The BTC Coordinator gave his report and updates on his process of preparing for the summer convention.
 
 
o   Trapper Education: The President gave the Education Coordinator Report on the current activities and progress with this program. There was discussion on how to better advertise the MTA’s Scholarship to the public. There are no new rules for signing up students, rather the personal information requested on student paperwork has been minimized to guard against potential security issues. Please contact the Education Coordinator for more information.
 
 
§  District 3 Director motioned to provide a $250.00 sponsorship to MWA for their wood duck house youth project. District 6 Director seconded the motion, motion approved.
 
 
·        2019 Budget Report: The budget for the year 2019 was given out to the board members to review. There was discussion on Legal Defense Gambling Licenses and the training sessions, ways to cut costs and gain income as well as growing membership. There was discussion on raising the membership dues this will be decided at the March Board of Directors Meeting. Districts are asked to review their expenses they have through the year within the District.
 
o   District 7 Director motioned to accept the proposed budget for 2019 fiscal year budget. District 2 Director seconded the motion, motion approved.
 
 
o   District 2 Director motioned to allow the treasurer to withdraw funds from the CD with the lowest penalty on from one of the MTA’s CD’s to cash flow the organization as needed. District 1 Director seconded the motion, motion approved.
 
 
·        Souvenirs: The Souvenir Coordinator gave his report and the complete inventory of the MTA Merchandise and costs. The Coordinator is also considering having a new designated MTA T-shirt for every year.
 
 
·        Tanned Fur Project: The President gave the Tanned Fur Project Report. There is still a need for volunteers to help processing fur, and properly storing the fur. There was discussion on putting together a list of volunteers for CO’s to drop off fur that needs to be skinned that will be used for the project. The President asked the Directors to ask teachers to send in pictures and articles of students will the products from the Tanned Fur Project.
 
 
·        MOHA: The President gave the MOHA report on current activities and upcoming events within the organization.
 
 
o   District 2 Director motioned to purchase a table for the upcoming MOHA Banquet on February 20th at $450.00. District 6 Director seconded the motion, motion approved.
 
 
o   District 5 Director motioned to donate a tanned wolf pelt to go towards the MOHA Banquet not exceeding $500.00. District 1 Director seconded the motion, motion approved.
 
 
·        NTA: The NTA Representative gave a report on upcoming events and activities. There was discussion on the upcoming election for the NTA.
 
 
·        FTA: No Report from the FTA was given at this time. The FTA is soliciting donations for their upcoming raffle fundraiser.
 
o   District 5 Director motioned to donate $200.00 in 4 $50.00 gift certificates to go towards the FTA 2019 Raffle. District 1 Director seconded the motion, motion approved.
 
 
·        Education Raffle: The President gave the report for the Education Raffle. The raffle tickets and the Districts signs have not been delivered to the coordinator at this time. The tickets will need to be sent out individually.
 
 
·        Magazine: The Magazine Editor gave her report on her position, editing, updating, and preparing the upcoming newsletter. The Editor reviewed the pricing of the newsletter production, and advertising. There was discussion by the Board on updating the amount charged for advertising in the newsletter, and on posting the ads on the MTA website. This will be discussed at the next Board of Directors meeting.
 
 
o   District 4 Director motioned to allow advertisers to purchase a spot on the MTA website for $25.00. Only if they purchase an ad in the magazine and will be good through the MTA 2019 Summer Convention. District 8 Co-Director seconded the motion, motion approved.
 
 
·        Webpage: The Webmaster gave her report on her position, the current updates being made to the website, and would like to add more to the Education Page on the website with educational videos and other materials. The Webmaster asked for all Board members to send all reports to both Webmaster and Magazine Editor.
 
 
The Board of Directors Meeting was convened at 9:49 P.M. and was relocated at the Super 8 Hotel.
 
Meeting called back to order at 10:10 P.M.
 
 
·        2019 MTA Summer Convention in Redwood Falls: District 7 Director gave a report on the progress of setting up the convention and volunteers are already signing up to help during the event and will be separated into committees. There was discussion on a cheaper, more efficient way of tracking the number of people attending, and separate into non-member and member.
 
 
·        MTA Facebook Page: District 7 Director gave his report on the current progress and research of setting up the Facebook Page to best suit the membership and the Board of Directors.
 
 
o   District 5 Director motioned to make the MTA Facebook Page a Discussion Page. District 3 Director seconded the motion, motion approved.
 
 
o   District 7 Director motioned to rescind (District 5 Director motioned to make the MTA Facebook Page a Discussion Page) and for it to be brought back to the Facebook Committee. District 1 Director seconded the motion, District 5 Director apposed, motion approved.
 
 
·        Legal Counsel: Gary Lestico updated the board on current activities, laws, and rules within the current Legislative Session.
 
Old Business
 
o   Marketing of the MTA: The President gave a brief report on the current progress, and on how the state of Alaska’s Representative explained how trapping is important and the effects it has.
 
 
o   2-Day State Convention: The President gave a brief report on currently looking to only having a 2-day convention.
 
p.
 
New Business
 
o   Potential Fundraiser: The President was approached by a member on a potential fundraiser the member would like to do to benefit the MTA.
 
Executive Session: President Roggenkamp called an Executive Session.
 
o   Executive Session started at 11:20 P.M.
 
o   Out of Executive Session at 11:40 P.M.
 
§  District 7 Director motioned to amend the current Policies and Procedures for the Treasurer to be paid flat fee per quarter. District 5 Director seconded the motion, motion approved.
 
 
§  District 1 Director motioned to pay the $2,500.00 to the Lobbyist. District 8 Co-Director seconded the motion, motion approved.
 
 
Thank You to everyone for joining us today.
 
o   District 5 Director motioned to adjourn the meeting. District 4 Director seconded the motion, motion approved.
 
Meeting adjourned at 11:43 P.M.
©️ Copyright 2018 MN Trappers Assn. All rights reserved.
©️ Copyright 2018 MN Trappers Assn. All rights reserved.
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