Board of Directors meeting minutes - Minnesota Trappers Association

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Board of Directors meeting minutes

Organization > Officers > Secretary Reports
Minnesota Trappers Associaton
DRAFT
Board of Directors Meeting Minutes
Location: Redwood Falls American Legion in Redwood Falls, MN
Date: March 2, 2019 at 9:00 A.M.
Board of Directors Meeting called to order at 9:03 A.M.

Roll Call:
·         President
·         Vice President
·         Secretary
·         Dist. 2 Director
·         Dist. 3 Director and Co-Directors
·         Dist. 4 Director
·         Dist. 5 Director and Co-Director
·         Dist. 6 Director
·         Dist. 7 Director and Co-Directors
·         Dist. 8 Director and Co-Director
·         Legal Counsel
·         MOHA Representative
·         Beginner Trapper Connection Coordinator
·         Souvenir Coordinator  
·         FTA Representative
·         NTA Representative
·         Guest: Tom Marks

Approval of January 4, 2019 Board of Directors Meeting Minutes.
·         District 7 Director motioned to approve the board meeting minutes as written. District 5 Director seconded the motion, motion approved.

President Remarks

Reports:
·         Secretary Report: The Secretary gave her report on her position and the progress on the Policies and Procedures helping update the documents job descriptions. The Secretary is still collecting names to be added to the state nuisance trappers list. If you would like to be added to this list or have any questions, please contact the Secretary for more information.
·         Treasurer Report: The President gave the Treasurer Report on the current financials of the organization and answering questions from the board.
o   District 7 Director motioned to approve the financial statements as printed. District 3 Director seconded the motion, motion approved.
·         Membership Report: The President presented the Membership Report to the Board. The MTA currently has 2,213 members within the organization. There was discussion by the board on raising the membership dues and the effects it might have on the membership.
o   District 5 motioned to raise the membership dues to the following: to be effective August 1, 2019. Dist. 8 seconded the motion, motion failed.
§  1-year membership with Trappers Post (TP) $35.00, without TP $20.00.
§  2-year membership with TP $68.00.
§  3-year membership with TP $100.00
§  Life Time Membership with TP $750.00
§  DROP Lifetime Membership without TP.
§  Junior Membership $15.00
o   District 8 Director motioned to follow District 5 Director’s motion to raise the membership dues to the following: to be effective August 1, 2019. District 2 seconded the motion, motion passed.
§  1-year membership with Trappers Post (TP) $35.00, without TP $20.00.
§  3-year membership with TP $100.00
§  Life Time Membership with TP $1,500.00
§  DROP Lifetime Membership without TP.
§  Junior Membership $15.00
·         District Reports: Each District gave a report on current activities in their respective districts and any upcoming meetings.
o   District 2 Director motioned to approve the amount not to exceed $2,000.00 for reserving a booth at the Duluth Boat/Travel Show Deer Classic in the year 2020. District 4 Director seconded the motion, motion approved.
o   District 5 Director motioned to donate $100.00 to the Red Lake County Central High School Trap Shooting Team. District 3 Director seconded the motion, District 5 Director rescinded his motion after discussion within the Board.  
o   District 2 Director motioned for the MTA to donate but not exceed $750.00 towards sponsorship of the Outdoor Youth Activities Day in Alexandria on August 25, 2019. District 7 Director seconded the motion, motion approved.
·         DNR Report: The President gave a brief report from the DNR on current activities within the DNR and on the Proposed Rule.
·         Education Raffle: The President gave the report for the Education Raffle. Raffle tickets are available please contact the Raffle Chairman for more information.
o   District 5 Director motioned to solicit bids for the 4-wheeler that will be used for the 2020 Raffle with the same specs presented in 2019. District 7 Director seconded the motion, motion approved.
o   District 7 Director motioned to approve the $8,500.00 to be used for purchasing of the guns for the 2020 Raffle. District 6 Director seconded the motion, motion approved.
Meeting called to Recess at 11:42 A.M
.
Meeting brought back from Recess @ 12:03 P.M.
·         Sustaining Donor: The President gave the Sustaining Donor Program Report and there are currently 41 patches sold for the year of 2019.
·         Webpage: The President gave an update and report on the MTA Webpage including added materials, and other links or information to be added in the future.
·         Newsletter: The President gave the Newsletter Report and the research the Editor had done looking into raising advertising prices and adding advertising on the MTA Website.
o   District 7 Director motioned to follow the MTA Editor pricing increase structure that was presented to the board for advertising effective immediately. District 3 Director seconded the motion, motion approved.
·         Facebook: The Facebook Committee Chairman gave a report on the progress of putting together the MTA Facebook Page.
o   District 7 Director motioned to approve Tom Schmoll to develop an informative Facebook Page and approve three admins which will include Dave Curtis, Craig Hilburn, and Dan Stent. The finished Facebook page will be brought to the board at the summer Board of Directors Meeting. District 5 Director seconded the motion, motion approved.
·         Trapper Youth Education
o   Education Report: The President presented the Education Coordinators report to the board including upcoming activities and events within the program. If anyone is interested in joining the Scholarship Committee please contact the Education Coordinator for more information.
o   Beginner Trapper Connection (BTC): The BTC Coordinator gave his report and updates on his process of preparing for the summer convention.
·          Souvenirs: The Souvenir Coordinator gave his report on his position and the current MTA inventory that is in stock. There was discussion on the volunteer shirts, buttons, and bands that will be needed for the summer convention.
·         Tanned Fur Project: The President gave the Tanned Fur Project Report. There is still a need for volunteers to help processing fur, and properly storing the fur. Please contact your local Director, Co-Director, or the Tanned Fur Coordinator for more information.
·         Legal Counsel: Gary Lestico updated the board on current activities, laws, proposals, and rules within the current Legislative Session.
·         MOHA: The MOHA Representative presented a report on all activities and events within the organization.
o   District 8 Director motioned to donate $500.00 to MOHA. District 3 Director seconded the motion, motion approved.
·         NTA: The NTA Representative gave a report on the upcoming activities and events within the NTA. The NTA is soliciting for donations to go towards the upcoming NTA Raffle.
o   District 7 Director motioned to continue supporting the NTA for $2,400.00. District 5 Director seconded the motion, motion approved.
o   The Vice President motioned to donate four $50.00 gift certificates purchased from one of the three large trapping venders. These gift certificates will be donated to the NTA Sweepstakes. District 5 Director seconded the motion, motion approved.
·         FTA: The FTA Representative presented the FTA report to the board on the recent election, and upcoming activities events within the FTA.
·           Summer Convention: District 7 Director and Co-Director gave the board a report on the updates and progress of setting up the summer convention.
·         Legal Defense Fund Banquet/Winter Meeting: The President gave a brief report on how the winter meeting and the Legal Defense Banquet went.

Old Business
·         2-Day Summer Convention: There was discussion within the board on the pros and cons to going to a 2-day convention. The board decided to go track the number of people entering the convention on each day and communicating with the venders how they would feel about this possible change.

New Business
·         Potential New Raffle: The President had presented the board with a possible new potential raffle put on by Lazy Bear Grill and Bar. The owners of the establishment would like to hold a gun raffle located at the grill and bar to be held during deer season. To hold this raffle, they will need a separate gambling license that would have to be renewed every year. This has been tabled till the summer board of directors meeting.  
·         Donation to SCI/Lake Superior Chapter Banquet: This event would like the MTA to put on a seminar. The MTA will need people there to help with the seminar. If interested, please contact the President.
·         Youth Apprentice Trapping License: This will have to be brought to the DNR for more information and to be discussed.

Adjourn
·         District 7 Director motioned to adjourn the Board of Directors meeting. District 2 Director seconded the motion, motion approved.
Meeting adjourned at 3:01 P.M.
                                             


©️ Copyright 2019 MN Trappers Assn. All rights reserved.
©️ Copyright 2019 MN Trappers Assn. All rights reserved.
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